Meeting Minutes from 5/19/2018 for the Camaro Gathering
We currently have $7900.00 in our club account.
We have paid for the light show awards, and for the DJ.
The Light Show awards proof should be ready by 5/19 pm. After proof is approved, awards should be ready by next week. Paul may drive to pick them up to avoid awards being damaged if shipped like last year.
Print & Press is making our 100 new design plague awards, 250 decals, and t shirts. Proofs should be ready by 5/21.
The Best of Show award is a unique electric guitar. Total cost of awards are $700.00. The proof should be ready by 5/21. We want to display the award maybe in the silent auction room prior to the award ceremony. Our club members are disqualified from receiving a Best of Show award.
Jeff has 100 around the neck awards to give out.
Jack Roman and Cassidy Phillips are photographers attending this year.
No Limit Detailing is a vendor this year, we are asking if he’ll donate a portion of his profits to the charity.
We will not have food vendors of any type to compete with the Village Inn.
On Friday at Farmington we want to encourage burn outs! We will ask if we can get a refund if it rains.
On Saturday from 11:00 - 1:00, Clemmons fire department will have truck with a ladder extended with a huge flag. The flag will be visible from the interstate. The truck will be parked in the left, back corner of the parking lot.
On Saturday at 1:00, Andy Thurston and Becky Lester will have a casual, brief wedding officiated by Norman Hubbard.
Please label the price value for donated silent auction items so we know the starting price bid.
At registration, participants will get a number. That number, not names will be used for the silent auction. For people who don’t have a number, participants can get a number at a table that will be set up at the door way of the silent auction room. When announcing the silent auction winner’s name, participants will have a corresponding number to the silent auction item.
We want to periodically thank our sponsors through the PA system throughout the event.
We have security arranged for the event.
Melvin, a Camaros of Atlanta club member recently had a stroke, and is unable to attend our event. We are getting a big card to sign and mail to Melvin after the event.
We want to get a group photo on Sunday.
Please sign up to volunteer on the website. We need volunteers. We may accept help from other clubs who have offered to help, which we may post on the event page.
Members who attended the meeting
Thanks so much everyone!
Any club related discussion
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